Free 5-Year Cost Comparison

Stop paying per seat for software that still leaves your crews using spreadsheets.

Send us your last Smartsheet, Procore, ServiceTitan, or monday.com invoice. We will send back a written 5-year teardown comparing your renewal path against a custom system you own outright.

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No obligation: If renting still costs less for your team, the teardown says so straight out.

Request Your Free Renewal Teardown

Fill out the details below. David Verneuille’s team will review your software setup and deliver your written audit within two business days.

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Custom operational software systems delivered nationwide

Seat limits, user fees, or vendor lock-in on any build

100%

Client ownership of code, database, and system infrastructure

The reality of SaaS renewals: You pay more every year for tools that don't fit.

When you rent platforms like Smartsheet, Procore, or ServiceTitan, your bill scales with your head count or project volume. Recent private equity rollups have driven 30% to 50% price hikes at renewal, while base user rates continue to climb.

Because these rigid tools cannot handle custom bid rules, complex job costing, or crew schedules, your staff ends up running the actual business in side spreadsheets anyway.

With a custom build, you pay once for the software you need. You own every line of code, every database, and every workflow outright.

Factor	Rented SaaS Platform	Black Badger Custom Build
Pricing Model	Per seat / annual volume fee	Fixed build price
5-Year Escalation	+5% to +50% per renewal	$0 renewal fees
User Access	Restricted by license cost	Unlimited users
Data Ownership	Stored on vendor servers	100% client-owned account
Workflow Fit	Forced operational workarounds	Built to your exact process

How the Renewal Teardown process works

Plain, direct analysis from project managers who used to install these tools and now build replacements.

Share Your Invoice

Submit your latest software renewal or invoice details. Tell us how many seats you pay for and what tools you rely on to manage bids, crews, and jobs.

Get the Written Breakdown

We map out your 5-year projected spend under your current provider against a fixed-price custom system that handles your exact workflow.

Decide with Real Data

If renting is cheaper for your operational scale, we tell you directly. If owning saves you tens or hundreds of thousands, you get the exact path to build it.

Delivered outcomes from the field

Real metrics from contractors and distributors who chose ownership over escalating renewals.

Specialty Trade Contractor

Replaced $1.3M 5-Year Smartsheet Contract

A growing contractor faced mounting per-seat subscription increases across project managers and field foremen. Black Badger delivered an owned custom system in 16 weeks.

$375,000

One-time build cost replacing a $1.3M subscription commitment

Commercial HVAC and mechanical operations

Commercial Mechanical Contractor

Cut $125,000 Annual Licensing Bill

High per-user platform pricing forced crew leaders to retype job notes into spreadsheets. A unified custom portal was built and handed over in six weeks.

$85,000

Fixed build investment that eliminated $125k in yearly recurring seat fees

Frequently asked questions

What happens during the software renewal teardown?

You provide details on your current platform subscription, seat count, and operational friction points. We calculate your true 5-year spend including projected renewal price increases. We then compare that figure against a fixed-cost custom build designed around your specific job workflows.

How do we own the software outright?

Every code repository, database, hosting account, and email server is set up directly in your company's name from day one. Black Badger is added as an administrator during development and can be removed at any point after handover. You own all intellectual property with zero recurring license fees.

Does custom software take years to deploy?

No. By focusing strictly on your active job process rather than bloated enterprise features, modern custom builds are delivered in weeks. Typical projects take between 6 and 16 weeks from scope sign-off to full team onboarding.

What if renting actually turns out to be cheaper for us?

If your team size or operational complexity means an off-the-shelf platform remains the most cost-effective path, your teardown report will state that clearly. We present the direct math so you can make an informed decision for your business.

Can a custom build integrate with accounting software like QuickBooks?

Yes. Custom systems connect directly to your existing accounting tools like QuickBooks, Stripe, or payment gateways. This ensures quotes, invoices, and job costing data sync cleanly without double entry or manual retyping.